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Google smarts: 5 ways to get more out of Gmail, Maps, Calendar, and Docs


NEWYou possibly can now take heed to Fox News articles!

Think Big Tech, and I bet Google involves mind. They control our inboxes, calendars, document storage, cloud storage, routes, and more. Most of their products are free to make use of, which implies you’re the product they’re selling. 

You’ve gotten options. Tap or click here for my list of serps that higher protect your privacy. 

We put up with Google tracking because these services are free and incredibly easy to make use of. Hey, when you’re in Google’s ecosystem, you may as well get probably the most out of it. Listed here are five ways to try this. 

A recent study found that Google’s Gmail favors liberal politician candidates, allowing emails from most left-wing politicians to land within the user’s inbox while greater than 75% of messages from conservative candidates are marked as spam. 
( Mateusz Slodkowski/SOPA Images/LightRocket via Getty Images)


1. An answer to your packed inbox 

Top-of-the-line privacy features built right into Gmail is spam protection. I’m not talking a couple of junk folder. This tip is even higher. 

You possibly can create a recent email address, called an alias, with none special set-up. All you might have to do is add a plus sign and a word after your username to your email address, like this: “username+aliasname@gmail.com.” 

A handy use is tying your recurring subscription services to 1 alias, like this: “username+subscriptions@gmail.com.” You need to use this trick for email newsletters, correspondence with friends, neighborhood association info, or the rest you may think up. 

Pro-tip: This can be a superb approach to see if an organization is selling or leasing your email address. For those who notice a message you didn’t enroll to receive, see which of your email addresses it got here to. 

Go further: To make aliases truly useful, it’s essential to filter them into their very own designated spots in your inbox. Tap or click here and scroll to No. 2 for directions.  

2. Share your emails without freely giving the password 

Don’t share your email password with anyone. Period. But you may share an inbox with someone. In certain situations, it really works very well.  

Say you run a small business and need multiple people to have access to the shopper service email. Or possibly someone in your loved ones is sick or simply getting older and desires help managing their emails. They will share their inbox with you. 

So as to add a delegate: 

Open Gmail in your computer and click on Settings > See all settings > Accounts and Import or Account > Add one other account.  

Enter the e-mail address of your delegate and hit Next Step > Send email to grant access

Once you grant someone access to your Gmail account, they’ll sort emails with filters, archive emails, and use labels to prepare emails. They may also send, read, and delete email messages. 

Pro tip: One other good use for sharing an inbox is that if you might have an email address for your private home where you send all of your bills. Share that together with your spouse. Tap or click for the explanation every home must have its own email address. 

Go further: Checking several different email accounts generally is a pain. Tap or click here for steps to forward all of your mail to 1 place. 

The study indicates that spam is largely defined as

The study indicates that spam is essentially defined as “unsolicited email that comes from an entity that the recipient just isn’t already aware of or has no real interest in knowing about,” but Google defines it as “any content that’s unwanted by the user.” 
(Fox News)

3. This Google shortcut saves a lot time 

Making a recent Google Calendar invite takes time. You’ve gotten to open your calendar, then click a couple of buttons. There’s a much easier way: “cal.recent.” Seriously, try typing that into your browser’s URL bar without the quotes. Just be sure that you’re logged into your Google account. 

Like magic, a recent calendar invite will pop up, ready so that you can fill out. 

This works with a lot of other Google services, too. You possibly can open a Google Doc by typing in “doc.recent” or a Google Keep reminder by typing “note.recent.” 

You need to use any of the next shortcuts for every application: 

Google Docs: document.recent, docs.recent, doc.recent 

Google Sheets: spreadsheet.recent, sheets.recent, sheet.recent 

Google Slides: presentation.recent, slides.recent, slide.recent 

Google Forms: forms.recent, form.recent 

Google Keep: keep.recent, notes.recent, note.recent 

Google Calendar: meeting.recent, cal.recent 

Google Meeting: meet.recent 

Pro tip: Certainly one of the only ways to prepare your Google Drive folders is by color-coding them, which is surprisingly easy. Open your Google Drive and right-click on the folder you need to change. Click Change color and select the colour you need to use. Done. 

Go further: Keyboard shortcuts are an enormous timesaver. Tap or click for seven of my favorites, including Ctrl + shift + V. 

4. See in all places you’ve gone with Google Maps 

Google Maps makes it easy to get around, but you may not just like the stark reality of seeing each place you’ve been laid out on a map. Here’s how you can check your location history: 

When logged into your Google account on a pc, open maps.google.com

Click on the hamburger menu in the highest left corner. 

When the total side menu is open, click on Your timeline. This may bring up an entire map of where you’ve been. 

Data of places you visited can be recalled by opening the side menu, clicking on Your Places, after which clicking Visited

Pro tip: You possibly can keep certain trips out of your search history by switching on Incognito mode. Google Maps won’t keep your search history or update your location history to incorporate this location. Tap or click here for the straightforward steps to enable it. 

Go further: You possibly can disable location history altogether when you don’t prefer it. Tap or click here to get that done. It just takes a minute. 

5. Work offline (but you might have to set this up ahead of time) 

There’s nothing like settling in to do some work on the road, then realizing you don’t have web. The excellent news is you may read, reply to, and search your Gmail inbox even while you don’t have a web connection. 

Note: Emails won’t actually be sent until you might have a connection again, and you’ll not receive recent emails until you’re connected to the web. Consider this as queuing up all of your responses. 

Open Gmail, then click the Settings cog. Select See all settings

Click the tab that claims Offline, and check the box to enable offline mail. 

Pro tip: You possibly can schedule emails to exit exactly while you want them to. Tap or click here and scroll to No. 8 for steps on how you can schedule. It’s easy. I take advantage of this on a regular basis. 

Go further: You may as well work in Google Drive offline. Get the steps here. Ensure that you set this up before you wish it. 

BERLIN, GERMANY - APRIL 22: The logo of the filehosting service Google Drive is shown on the display of a smartphone on April 22, 2020 in Berlin, Germany. 

BERLIN, GERMANY – APRIL 22: The emblem of the filehosting service Google Drive is shown on the display of a smartphone on April 22, 2020 in Berlin, Germany. 
(Photo by Thomas Trutschel/Photothek via Getty Images)


Keep your tech-know going  

My popular podcast is known as “Kim Komando Today.” It’s a solid half-hour of tech news, suggestions, and callers with tech questions such as you from everywhere in the country. Seek for it wherever you get your podcasts. In your convenience, hit the link below for a recent episode. 

PODCAST PICK: GPS survival tip, sign digital docs, Google Photos update 

On this episode, Google updates Photos with redesigned Memories and a recent collage editor, use your photos for a virtual clothing fit at Walmart, Keurig’s recent smart brewer makes a mind-blowing amount of coffee and how you can get your real signature on digital docs. Plus, a rescue helicopter nearly abandoned a stranded man by mistaking his distress call. 

Find my podcast “Kim Komando Today” on Apple, Google Podcasts, Spotify or your favorite podcast player. 

Just seek for my last name, “Komando.” 


What digital lifestyle questions do you might have? Call Kim’s national radio show and tap or click here to search out it in your local radio station

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Study all the most recent technology on The Kim Komando Show, the nation’s largest weekend radio talk show. Kim takes calls and dispenses advice on today’s digital lifestyle, from smartphones and tablets to online privacy and data hacks. 

For her each day suggestions, free newsletters and more, visit her website at Komando.com.

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